Founded in 1900, The New York International Auto Show is the longest-running and largest-attended auto show in North America for over two decades. As one of the most influential automotive events in the country, it serves as a trusted resource for consumers and a vital platform for the auto industry. The New York Auto Show is owned and operated by the Greater New York Automobile Dealers Association (GNYADA).

Key Responsibilities

Prepare, issue, and track exhibitor contracts, invoices and other required documentation.

Process and maintain accurate records for invoices, payments, certificates of insurance, and related materials.

Perform consistent, high-volume data entry to keep exhibitor information and internal systems up to date, using advanced level Excel functions (formulas, pivot tablets, etc.)

Provide prompt, professional customer service to exhibitors and partners through phone, email, and in-person interactions.

Assist in organizing exhibit floor assignments and supporting documentation.

Coordinate with internal departments to ensure all exhibitor requirements are met and properly documented.

Maintain organized physical and digital filing systems for all exhibitor materials.

Support general clerical tasks such as scanning, copying, preparing mailings, and managing incoming documents.

Inventory management of show equipment and supplies.

Qualifications

Strong communication and customer service skills, with the ability to build and maintain professional relationships.

Exceptional attention to detail and accuracy in data entry and documentation.

Experience in clerical, administrative, or office support roles; event or trade show experience is a plus.

Knowledge of exhibit design, display layouts, or visual presentation is helpful but not required.

Proactive problem-solving ability and comfort multitasking in a fast-paced environment.

Proficiency with Microsoft Office (Excel, Outlook, Word); experience with event or CRM systems is a plus.

Intermediate-Advanced Excel, using Pivot Table, Queries, and strong understanding of Formulas (reading, creating, editing).

Why Join Us?

Be part of a passionate team that brings this New York iconic event to life.

Enjoy a competitive benefits package, including 401(k), health, dental, and flexible spending accounts.

Compensation

This role offers a salary range of $45,000 - $55,000 per year, based on your experience and expertise.